Built for Every Stakeholder

Purpose-built journeys for every stakeholder

Three streamlined experiences keep HR, managers, and employees moving together.

For HR & Legal

  • Centralised adjustments inbox
  • Policy-aligned templates
  • Audit trail & export (PDF/CSV)
  • Analytics: status, time-to-action, implementation rate

For Managers

  • One-click approvals & actions
  • Reminders & accountability
  • "What good looks like" guidance
  • Implementation tracking

For Employees

  • Private, plain-English snapshot builder
  • Secure share link with OTP
  • Track what's agreed and what's implemented
  • Full data control
Core Features

The core features

Benefit-led tooling that keeps adjustments transparent, accountable, and easy to manage.

All in one place

Adjustments workflow that unifies requests, approvals, and follow-through.

Auditable by default

Time-stamped history, decisions, and evidence in one record.

Secure sharing

OTP-protected links and role-based access.

Manager enablement

Smart suggestions & ready-to-send actions.

Insights that matter

Live view of progress, blockers, and risk.

HR-ready exports

PDF summaries and CSV data for your systems.

Multi-condition coverage

Neurodivergence, MSK, menopause, mental health, sensory, temporary.

Scales with you

Multi-tenant, white-label, partner mode.

Enterprise Security

Trust & security is our wedge

  • GDPR 'special category' data handling
  • Field-level encryption (AES-256), role-based access, OTP/2FA
  • UK/EU hosting, ISO 27001 roadmap, Cyber Essentials (in progress)
  • Annual third-party testing; incident response playbook

Why it matters

We built Mosaic to be the safe default for adjustments data. Compliance is the baseline. The win is trust.

Customer Success
"Mosaic gave us a single view of adjustments and the confidence to scale support."
Head of HR, UK Tech scale-up
"Approvals that used to take weeks now happen in days because managers know exactly what to do."
Operations Lead, Enterprise partner
"I finally felt safe disclosing and tracking what was agreed without chasing."
Employee, pilot cohort
Get Started

How a pilot works

Designed to de-risk the decision and deliver results fast.

  • 4–6 weeks · scoped cohort · onboarding call · weekly check-ins
  • Included: templates, training, support, export pack
  • Pricing: from £500 — ask us for pilot options

What you can expect

We scope a cohort, align on policy, and handle onboarding. You get weekly insight reports, clear action logs, and an export pack ready for leadership or your HRIS.

Our team partners with you through office hours, live training, and async support so adjustments land smoothly.

FAQ

FAQ

Straight answers to the questions you actually hear.

How do you handle sensitive data?

We encrypt data at the field level, isolate it per tenant, and operate on UK/EU infrastructure. Regular third-party testing and an incident response playbook keep governance tight.

Can managers see health info?

No. Managers see only what they need to action via least-privilege access, with redacted health details protected behind additional controls.

Will this replace our HRIS?

Mosaic complements your HRIS. We integrate through exports and APIs so your source of record stays intact.

What if employees don't disclose?

We provide a low-friction, private snapshot builder so employees can capture needs first and choose when to share.

Do you cover physical disability/MSK/menopause?

Yes. We support multi-condition libraries across neurodivergence, MSK, menopause, mental health, sensory needs, and temporary adjustments.

What if adjustments aren't implemented?

Automated reminders, accountability trails, and reporting highlight blockers so HR and managers can intervene quickly.